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Admin Dashboard with Team Management

Date: 2026-01-30
Status: Implemented
Type: Feature Addition

Summary​

Enhanced the admin dashboard with a tabbed interface for Users, Teams, Statistics, and System Health. Added team management functionality allowing admins to create teams and share conversations with entire teams for improved collaboration.

Features Added​

1. Tabbed Admin Dashboard​

The admin dashboard now has four organized tabs:

Users Tab

  • User list with role management
  • Promote/demote admin privileges
  • View user activity and statistics
  • Inline role updates

Teams Tab

  • Create and manage collaboration teams
  • View team members and owners
  • Team-based conversation sharing
  • Add/remove team members

Statistics Tab

  • Daily activity charts (last 30 days)
  • Top users by conversations
  • Top users by messages
  • DAU/MAU metrics

System Health Tab

  • MongoDB connection status
  • Authentication status (OIDC SSO)
  • RAG server operational status
  • Real-time health monitoring

2. Team Management​

Team Structure:

interface Team {
  _id: string;
  name: string;
  description?: string;
  owner_id: string;
  created_at: Date;
  updated_at: Date;
  members: TeamMember[];
}

interface TeamMember {
  user_id: string; // Email
  role: 'owner' | 'admin' | 'member';
  added_at: Date;
  added_by: string;
}

Team Roles:

  • Owner: Team creator, full control
  • Admin: Can manage members and settings
  • Member: Can access shared conversations

3. Team-Based Conversation Sharing​

Conversations can now be shared with:

  • Individual users (existing)
  • Teams (new) - All team members get access
  • Public links (existing)

Updated conversation sharing structure:

sharing: {
  is_public: boolean;
  shared_with: string[];        // User emails
  shared_with_teams: string[];  // Team IDs
  share_link_enabled: boolean;
  share_link_expires?: Date;
}

Benefits​

  1. Simplified Sharing: Share with entire teams instead of individual users
  2. Scalable Collaboration: Easy to add/remove team members
  3. Organized Access: Team-based permissions align with org structure
  4. Reduced Admin Overhead: Manage access at team level
  5. Better Visibility: Clear dashboard for admin oversight

Testing Strategy​

Create a Team​

  1. Navigate to Admin Dashboard → Teams tab
  2. Click "Create Team"
  3. Enter team name and description
  4. Add members
  5. Verify team appears in list

Share Conversation with Team​

  1. Open a conversation
  2. Click share button
  3. Select "Share with Team"
  4. Choose team from dropdown
  5. Team members can now access the conversation

Verify Team Access​

  1. Log in as team member
  2. Navigate to shared conversations
  3. Verify access to team-shared conversations
  4. Confirm appropriate permissions

Conventional Commit​

feat(admin): add tabbed dashboard with team management

- Add tabbed interface for Users, Teams, Statistics, System Health
- Implement team creation and management APIs
- Add team-based conversation sharing
- Update conversation schema with shared_with_teams field
- Create Teams collection in MongoDB
- Add team member management (add/remove/roles)
- Update sidebar with admin features list
- Add team access control and permissions

Enables team-based collaboration by allowing admins to create
teams and share conversations with entire teams. Includes full
CRUD operations for teams and seamless integration with existing
conversation sharing.

Signed-off-by: Sri Aradhyula <sraradhy@cisco.com>